Walton County Sheriff's Office - Human Resources Compliance and Risk Manager

Job Announcement:

**POSITION IS OPEN UNTIL FILLED**

 

POSITION TITLE:                Human Resources Compliance and Risk Manager
PAY RANGE:                       $62,797 - $83,322 annually (based on experience)
CLOSING DATE:                 Open Until Filled

 

General Statement of Job –
The HR Compliance and Risk Manager will ensure the execution of the agency’s compliance obligations and programs and the agency’s insurance programs. The ideal candidate has deep experience in managing policies and programs to maintain compliance with all federal and local employment laws. The HR Compliance Manager has proven ability to interface and influence employees and managers of all levels to ensure compliance standards are upheld.

 

Qualifications –
• Bachelor’s Degree or equivalent experience required.
• A minimum of three (3) years in Human Resources or related work experience.
• PHR or SHRM-CP certifications preferred.

 

Essential Job Functions –
• Monitoring updates on employee-based regulatory and legislative changes and/or modifications and ensuring that developments in rules and policies are restructured with HR practices, articles, policies, and systems.
• Develops and maintains up to date employee handbook and ensures proper documentation and tracking of handbook distributions.
• Ensures all annual training obligations are met such as Anti-Harassment, EEO, FMLA, ADA, etc. which may include partnering with a vender to implement, create content, track completion records, and more.
• Researches and stays current with applicable federal and state employment laws.
• Regularly monitors and partners with the legal team to recommend changes to existing policies and draft and/or develop new policies based on legislative and regulatory developments, provides guidance, notification and communication to employees and managers when necessary.
• Performs periodic audits to ensure compliance obligations are met and work with the HR and business teams to implement the recommendations, remediation, and action plans resulting from audits
• Interact closely with the Director of Administration, Legal department, and external parties to ensure that HR policies and processes are in compliance with applicable employment/labor laws.
• Manage and lead special projects as requested.
• Draft procedures, processes, and policies to facilitate a better understanding of compliance requirements within the agency.
• Assist management in investigating any form of work-related illnesses, injuries, and accidents to identify the root causes and patterns. Expected to provide recommendations on corrective policy and actions, as well as procedural changes that will prevent any reoccurrence.
• Conduct background investigations for prospective employees, including criminal history and motor vehicle records.
• Review healthcare information to provide appropriate accommodations to comply with necessary performance restrictions. Work closely with the general counsel to identify legal considerations before approving a return to work after an employee takes a leave of absence because of medical issues.
• Analyzes agency insurance needs by identifying risk exposures and analyzing and classifying risks to provide optimum coverage, costs, and claims.
• Coordinates policy renewal and new insurance applications for all agency insurance plans, including auto, building, and health insurance.
• Develops, recommends, and implements health, life, dental, flexible spending accounts, and long-term disability insurance programs to provide employees with options suited to their needs.
• Participates in development of benefits strategy; compares plan design and rates with other public and private agencies; develops quality standards to measure the Agency’s health insurance provider.
• Schedules and coordinates enrollment periods, presentations and training concerning Agency benefit programs.
• Meets with health insurance experts, hospital administrators and peers for review of possible changes to programs; establishes and maintains effective working relationships with plan providers and their representatives.
• Handling sensitive employee data or reports in a discreet manner.
• Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.
• Performs other duties as assigned.

 

Knowledge, Skills, and Abilities –
• Excellent verbal and written communication skills.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to act with integrity, professionalism, and confidentiality.
• Thorough knowledge of employment-related laws and regulations.
• Proficient with Microsoft Office Suite or related software.
• Proficiency with or the ability to quickly learn the organizations HRIS and talent management systems.

 

Standards to Perform Job Functions –

Physical Requirements: Must be able to sit, stand, and bend body forward at waist. Use hands, handle, and feel. Must be able to reach with hands and arms. Must be able to hear and understand communications through a telephone. Must have clear vision to view computer monitor. Requires the ability to talk and/or hear; (talking; expressing or exchanging ideas by means of spoken words; Hearing: perceiving nature of sounds by ear). Must be able to lift up to twenty pounds; carry, push, pull or otherwise move objects.

Data Conception: Requires the ability to compare and/or judge the readily observable, functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of records, programs and functions under charge, and mandates and regulations.

Interpersonal Communication: Requires the ability of speaking and/or signaling people to convey or exchange information. Includes receiving assignments and/or directions from supervisors.

Language Ability: Requires the ability to read a variety of records, reports, policy and procedure manuals, codes, professional journals, etc. Requires the ability to read, interpret, and develop policy and procedure. Requires the ability to prepare forms and reports using prescribed formats, and adhering to all rules of grammar, spelling, diction, and punctuation. Requires the ability to communicate effectively in Standard English, and in the various professional languages of the Sheriff’s Office, as such relates to personnel functions.

Intelligence: Requires the ability to apply principles of logical and scientific thinking to define problems, collect data, establish facts and draw valid conclusions; to make independent judgments; to acquire knowledge of topics related to primary occupation.

Verbal Aptitude: Requires the ability to record and deliver information, to explain procedures, to follow oral and written instructions. Must be able to communicate effectively and efficiently in a variety of technical and/or professional languages used within the parameters of the job.

Interpersonal Temperament: Requires the ability to deal with people beyond receiving instructions. Must be adaptable to performing under stress when confronted with deadlines. Requires the ability to exercise consistent tact and courtesy in frequent contact with various professionals, Sheriff’s Office personnel, and the general public.

Work Environment: Work is generally performed in a standard office setting. The noise level in the work environment is usually moderate.

 

Hiring Process –
Applicants will be required to successfully complete:

• Background investigation which includes, but is not limited to: criminal history, driving history, credit check, previous employment verification. The background waiver MUST BE SIGNED AND NOTARIZED.
• Polygraph Examination
• Panel Interview
• Pre-employment Drug Screen (including nicotine panel)

The Walton County Sheriff's Office is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Walton County Sheriff's Office will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.  Veterans are encouraged to apply. Pursuant to applicable state and federal law, preference and priority shall be given to certain service members and veterans (including spouses and family members of such service members and veterans), and certain service members may be eligible for waiver of post-secondary educational requirements as provided in Chapter 295, Florida Statutes.

 

Please direct questions regarding this position to hr@waltonso.org